How to combine PowerPoints is a common question when you’re working with multiple presentations， especially in collaborative projects. This guide shows you 6 easy methods, whether you’re merging two files or multiple PowerPoints into one. Dive in and find your ways.
How to Combine PowerPoint Slides
Method 1: Merge Powerpoints by Coping and Pasting
This method is quick and easy for a small number of slides, but is tedious for large numbers of slides. Follow these steps to get started.
1. Open both the source and destination PowerPoint files.
2. In the source presentation, select the slides you want to move (hold “Ctrl” to choose multiple or press “Ctrl+A” to select all slides).
3. Right-click and choose Copy (or press “Ctrl+C”).
4. Switch to the destination presentation, right-click where（between two slides) you want to insert the slides in the left pane, and Paste (Ctrl+V).
5. After pasting, use the Paste Options button that appears to choose:
- Use Destination Theme
- Keep Source Formatting
Note：If you are combining PowerPoints on Mac, the shortcut is different:
- Copy: Command-C
- Paste: Command-V
- Select all slides: Command-A
Method 2: Drag and Drop to Combine PowerPoints
With Drag and Drop, you can compare two presentations and find the appropriate insertion point. However, this method is also not suitable for combining multiple slides either.
Here’s how to do it step-by-step:
1. Open both your source and destination presentations in PowerPoint.
2. Arrange windows so both are visible (side by side is easiest).
3. In the source presentation, select the slides you want (hold Ctrl for multiple).
4. Drag the selected slides from the thumbnail pane of the source to the desired spot in the destination’s thumbnail pane.
5. After dropping, use the Paste Options that appear to:
- Use Destination Theme
- Keep Source Formatting
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Method 3: Combine 2 PowerPoints by Reusing Slides
Reuse slides function can effectively export multiple slides, but it may not apply to all slide versions. Here’s how to do it in just a few quick steps.
1. Open your destination PowerPoint file.
2. Go to the Home tab, then click New Slide > Reuse Slides.
3. In the Reuse Slides pane, click Browse > Browse File and select the source presentation.
4. Click individual slides to insert, or right-click and choose Insert All Slides.
5. Check or uncheck Keep source formatting at the bottom.
Method 4: Insert Object
If you want to combine multiple PowerPoints into one while keeping them modular and separately editable, embedding is the way to go. But this creates a file icon or thumbnail inside your presentation, which opens the embedded slides.
Here’s how to do it：
1. Open your main presentation.
2. Go to Insert > Object.
3. Choose Create from file > Click Browse and select the PowerPoint file you want to insert. Decide whether to link it (updates with the source file) or embed it fully.
4. Click OK to insert. And you will see a file icon in your source presentation. You can adjust its size and position to adapt to your source Powerpoint size. But you can only view this slide by double-clicking, because it is a separate file.
Method 5: Mix up Slides by Inserting Objects
If you’re working with different versions of the same presentation, PowerPoint’s Compare feature is a smart way to combine PowerPoints while tracking changes. This is especially useful in collaborative environments, where multiple people might edit copies of the same file.
Here’s a step-by-step guide：
1. Open your main (destination) presentation.
2. Go to the Review tab, click Compare.
3. Select the other PowerPoint file. PowerPoint highlights differences; you can accept or reject changes, including slides.
5. Merge desired slides and content.
🚨This comparison function is not available in some versions. If your version supports this feature, you can check this detailed guide to help you enhance slide collaboration.
Method 6: Use a Online PowerPoint Merger
If you are not familiar with PowerPoint and only need to combine two or more slides, using an online merge tool is the most efficient method. Here I recommend Choladeck. It helps you merge PowerPoint files quickly and securely, while maintaining your original formatting.
Follow these simple steps to combine PowerPoint files:
1. Drag and drop or choose the PowerPoint files you want to merge.
2. Drag to arrange the files in the desired order.
3. Click Merge files and download your merged PowerPoint file.
Tips for Merging PowerPoint Slides Without Issues
Combining files can sometimes lead to formatting chaos. Here’s how to minimize that:
- Use the Reuse Slides method when possible to maintain consistency
- Always double-check Slide Masters
- Re-apply a uniform theme after merging
- Use Slide Sorter view to organize layout and order
- Check media elements like videos or animations—they might not transfer well
FAQs: How to Combine Powerpoint Presentations
Q1: Will the overall look change if I group PPT slides together?
Not necessarily, but it depends. If both presentations use the same slide master and design theme, the overall look will stay consistent.
Q2: How to combine multiple PowerPoint into one?
Q3: How to combine 2 PowerPoint presentations?
Q4: Is Choladeck PowerPoint merger free?
Yes, it is completely free to use, with no hidden costs or premium versions.
Q5: Can I convert several PowerPoints to one PDF?
Q6: How to put locked PowerPoints into one?
💬 Conclusion:
Now you know how to combine PowerPoints using methods like Reuse Slides, copy-paste, embedding, and more. Choose the one that fits your needs and remember to clean up formatting afterward.
🌟To save time and enhance your slides, try WorkPPT-AI PowerPoint Generator，helps you create and polish presentations quickly and professionally.
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This breakdown ofBlog Comment Creation Guide methods is super helpful—especially the clarification between ‘Copy and Paste’ for quick jobs and the ‘Reuse Slides’ feature for keeping things organized in larger presentations. One tip I’ve found useful when dragging and dropping is to double-check the slide masters afterward to avoid any formatting surprises!