Knowing how to add a font to PowerPoint is an easy way to make your presentations stand out. This guide will show you exactly how to add a font to PowerPoint, whether you’re using a Windows PC or a Mac. We’ll cover everything from finding fonts to sharing your final presentation perfectly.
Part 1: How to Download Fonts for PowerPoint
Where Can I Download Fonts
There are many great websites for fonts. You can find both free and paid options.
Free Resources:
- Google Fonts: A fantastic library of high-quality fonts that are free for everyone to use, even for business projects.
- DaFont: A huge collection of fonts. Just be sure to check the license before using.
- Font Squirrel: A great source for free fonts that are approved for commercial use.
Paid/Premium Fonts:
- Adobe Fonts: If you have an Adobe subscription, you get access to thousands of professional fonts.
- Creative Market: A marketplace for unique fonts from talented designers.
Choosing the Right File Type: OTF vs. TTF
You will usually see two file types: OTF (OpenType Font) and TTF (TrueType Font).
- OTF is the newer format and sometimes has more features.
- TTF is an older format but still works perfectly well.
Part 2: How to Install Fonts in PowerPoint
To add fonts to PowerPoint, you first need to install it on your computer.
How to Install Fonts on Windows
1. Unzip the File: Right-click the .zip file you downloaded and choose “Extract All…”
2. Install the Font: Find the font file (it will end in .otf or .ttf) and choose “Install”.
How to Install Fonts on Mac
1. Unzip the File: Double-click the .zip file. It will automatically create a new folder.
2. Open Font Book: Open the new folder and double-click the font file (.otf or .ttf). This will open an application called Font Book.
3. Install Font: A window will pop up showing the font. Just click the “Install Font” button.
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Part 3: How to Add Fonts to PowerPoint
Now that your font is installed on your computer, it’s time to import font to PowerPoint:
- The Most Important Step: Restart PowerPoint!
This is a step that many people forget. You must completely close and re-open PowerPoint. The application only loads new fonts when it starts up. - Finding and Applying Your Font
After restarting PowerPoint, open your presentation. Select the text you want to change. Go to the Home tab and click the font drop-down menu. You will find your new font listed there alphabetically. Just click it to apply.
- Set a Default Font (Optional)
For a consistent look, you can set your new font as the default. Go to View > Slide Master. Here, you can change the fonts for all your titles and body text at once.
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Part 4: How to Embed fonts in PowerPoint
What happens when you send your presentation to someone else? If they don’t have your custom font installed, PowerPoint will replace it with a default one, messing up your design.
The solution is to use PPT embed fonts. This technique saves the font file inside your PowerPoint file.
PPT Embed Fonts on Windows
1. Go to File > Options > Save.
2. At the bottom, check the box that says “Embed fonts in the file.”
3. You will see two choices:
- Embed only the characters used: This makes the file size smaller. It’s best if the other person only needs to view the presentation.
- Embed all characters: This makes the file size larger but allows others to edit the text with your custom font.
How to Embed fonts in PowerPoint for Mac
1. Go to PowerPoint > Preferences > Save.
2. Under “Font Embedding,” choose to embed the fonts.
Part 5：Common Troubleshooting of Adding Fonts to PowerPoint
1. Why new font not showing up in PowerPoint?
Remember to completely close and restart PowerPoint. If you did, double-check that the font is correctly installed in your Windows Fonts folder or Mac Font Book.
2. I can't embed my font.
This is usually because of the font’s license. Some fonts are not allowed to be embedded. The only solution is to find a different font with a license that allows embedding.
3. The file size is too big after embedding.
Embedding fonts can increase the file size of your PowerPoint presentation because the font data is included in the file. Try saving it again and choosing the option to “Embed only the characters used.”
4. How do I install missing fonts in PowerPoint?
To fix missing fonts in PowerPoint, first note the font name from the warning message. Download the font from a trusted source such as Google Fonts or DaFont, then install it on your system (.ttf or .otf file).
- On Windows, double-click the file and select Install;
- on Mac, open it in Font Book and click Install Font. Restart PowerPoint,
5. How to uninstall a font if I don’t need it anymore?
- On Windows, open the Control Panel → Fonts, find the font you want to remove, right-click it, and select Delete.
- On Mac, open Font Book, locate the font, right-click, and choose Remove. After uninstalling, restart PowerPoint to refresh the font list.
💬 Conclusion:
You are now ready to take your presentations to the next level! By following these simple steps—Find, Install, Add and Embed—you now know how to add a font to PowerPoint like a pro.
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